How to write more clearly in six steps

academics creative writing English expository writing
By Tess M.

Statistical Mediation & Moderation in Psychological Research (45)Whether you’re writing a medical school admissions essay, a high school book report, a college research paper, or a personal statement for graduate school, clarity is key. But writing clearly is trickier than it looks. In my ten years of experience as a writing teacher and tutor, I’ve found that there are a few steps that students can take to more effectively communicate what they want to say. Want to write more clearly? Here are six ways to do it:

First, and though this one may seem obvious, figure out what you want to say. If you find yourself writing one garbled sentence after another, try closing your Word document and talking about your ideas to an amenable friend, parent, or pet. Once you feel that you can give a short speech explaining your point, open up the word document again. Clear thinking is the first step to clear writing.

Second, embrace simplicity. College and high school level writers often believe that good writing is complicated: full of long-winded sentences and SAT vocabulary words. But good writing is actually straightforward, using complex syntax or flashy vocabulary only where they are necessary to convey a feeling or idea. If you’re trying to improve your writing by adding extra clauses to your sentences or searching through the thesaurus, chances are you’re moving in the wrong direction. Instead, simplify.

Third, stick to one idea per sentence. College writers, in particular, tend to want to cram multiple ideas into one sentence, stringing them together with “ands” and “buts.” But in general, better to break points up into separate, shorter sentences. This doesn’t mean that you should never write long sentences. Some ideas are so complex that they require long sentences to be clearly expressed. And a few lengthy sentences can give an essay a pleasing sense of rhythm and flow. But if clarity is your aim, err on the side of breaking things down.

Fourth, express sentences as actors doing actions, rather than as noun phrases being other noun phrases (This rule, along with the next two, is partially adapted from the book Style: Lessons in Clarity and Grace by Joseph Williams and Joseph Bizup, 12th edition). Often, writers want to express their ideas in the form of “X is Y,” where X and Y are nouns or complicated noun phrases, as in the sentence:

“The cause of our citizens’ supporting the democratic candidate is their exposure to more DNC advertising”

Unfortunately, sentences like these are not very easy to read. Try, instead, re-expressing sentences like these in the form of “X does Y,” where X is an actor (or subject) and Y is an action. In this case, the new sentence would be:

“Our citizens support the democratic candidate because they see more DNC advertising.”

In general, readers have a much easier time processing sentences when they can visualize a concrete actor doing an action. If you’re faced with an unclear sentence, and especially one in “X is Y” form, ask yourself: who or what is doing an action in this sentence? Then make that person or thing the new subject of the sentence, and tell us what they do.

Fifth, stitch sentences together with phrases that express their relationships to one another. For example, you might want to say:

“Parents don’t like it when their children do poorly in school. Mrs. Brown was furious when her daughter Clara received an F. She grounded Clara for a week.”

Because these ideas are simple, these sentences are pretty clear. But they would be even clearer if they included phrases that indicated the relationships between them, like so:

“Parents don’t like it when their children do poorly in school. For example, Mrs. Brown was furious when her daughter Clara received an F. In response, she grounded Clara for a week.”

These phrases can sometimes be a bit clunky, but they make it easier for readers to follow the flow of an essay’s ideas (especially when those ideas are more complex). Know the relationships between the sentences you write, and state them explicitly.

Sixth, in each sentence, present old information first and new information second. Here’s a great example from Williams and Bizup. Take a look at these two sentences:

“Some astonishing questions about the nature of the universe have been raised by scientists studying black holes in space. The collapse of a dead star into a point perhaps no larger than a marble creates a black hole.”

Not terrible, but not super clear writing, either. Now look at these two:

“Some astonishing questions about the nature of the universe have been raised by scientists studying black holes in space. A black hole is created by the collapse of a dead star into a point perhaps no larger than a marble.”

Better! Why? Because the second sentence presents old information, which has already been mentioned, before new information, which has not. In other words, it mentions the “black hole,” a concept which has already come up in the previous sentence, before the collapsing “dead star” and other concepts which have not. Try it yourself!

Overall, clear writing, like almost everything else worth doing, takes work. If you haven’t spent at least an hour or two sweating and cursing in front of your laptop screen, you probably haven’t achieved it. But once you put in that work, your essays will be read with pleasure. These six steps will help you start the process.

Comments

topicTopics
academics study skills MCAT medical school admissions SAT expository writing college admissions English MD/PhD admissions strategy writing LSAT GMAT GRE physics chemistry math biology graduate admissions academic advice ACT interview prep law school admissions test anxiety language learning premed MBA admissions career advice personal statements homework help AP exams creative writing MD study schedules test prep computer science Common Application summer activities history mathematics philosophy organic chemistry secondary applications economics supplements research 1L PSAT admissions coaching grammar law psychology statistics & probability legal studies ESL CARS SSAT covid-19 dental admissions logic games reading comprehension engineering USMLE calculus PhD admissions Spanish mentorship parents Latin biochemistry case coaching verbal reasoning DAT English literature STEM excel medical school political science skills AMCAS French Linguistics MBA coursework Tutoring Approaches academic integrity chinese letters of recommendation Anki DO Social Advocacy admissions advice algebra art history artificial intelligence astrophysics business cell biology classics diversity statement gap year genetics geometry kinematics linear algebra mechanical engineering mental health presentations quantitative reasoning study abroad technical interviews time management work and activities 2L DMD IB exams ISEE MD/PhD programs Sentence Correction adjusting to college algorithms amino acids analysis essay athletics business skills careers cold emails data science dental school finance first generation student functions graphing information sessions international students internships logic networking poetry resume revising science social sciences software engineering tech industry trigonometry writer's block 3L AAMC Academic Interest EMT FlexMed Fourier Series Greek Health Professional Shortage Area Italian Lagrange multipliers London MD vs PhD MMI Montessori National Health Service Corps Pythagorean Theorem Python Shakespeare Step 2 TMDSAS Taylor Series Truss Analysis Zoom acids and bases active learning architecture argumentative writing art art and design schools art portfolios bacteriology bibliographies biomedicine brain teaser campus visits cantonese capacitors capital markets central limit theorem centrifugal force chemical engineering chess chromatography class participation climate change clinical experience community service constitutional law consulting cover letters curriculum dementia demonstrated interest dimensional analysis distance learning econometrics electric engineering electricity and magnetism escape velocity evolution executive function freewriting genomics harmonics health policy history of medicine history of science hybrid vehicles hydrophobic effect ideal gas law immunology induction infinite institutional actions integrated reasoning intermolecular forces intern investing investment banking lab reports linear maps mandarin chinese matrices mba medical physics meiosis microeconomics mitosis mnemonics music music theory nervous system neurology neuroscience object-oriented programming office hours operating systems